We’re off to see the Notary Office

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Once the Teikan (Articles of Incorporation) is ready, it’s almost time to visit the Notary Office (公証役場 – koushou-yakuba).

But wait! before that, there’s more paperwork!

A Letter of Commission (委任状 – ininjou), or authorization letter is needed to be completed by all the founders if all members are not going to be visiting the Notary Office. We had to submit the form as I was the only person out of the team visiting the Notary Office.

The Letter of Commission and the Teikan requires all the founders to press their personal Inkans in the documents, and in specific areas of the documents.

Bridging Seal

With most legal documents, the Inkan is to be pressed at the edges of 2 pages (i.e. the middle of an open booklet). Our teikan was taped at the edge, so the seal was pressed half on the tape, and half on the edge of the document. This is a Bridging seal (割印 – wari-in), to identify the document pages as part of a set, in case the pages were to be separated.

 Bridging seal 割印 wari-in

 Diagram 1. Bridging seal on taped edge and inside of booklet.

Marginal Seal

The Marginal Seal (捨て印 – sute-in) is pressed in the margins to indicate that any later revisions to the document are valid.

Marginal Seal 捨て印 sute-in

 

Diagram 2. Marginal Seal.

Call the Notary Office

Once all the document stamping was done, it was time to make a reservation with the Notary Office. I had to give the Notary Office a call to reserve a time for the visit to the office with the documents.

Visiting the Notary Office

With all the documents submitted, it took about 30 mins before we were handed:

  • 2x copies of the Teikan (1 copy of the Teikan will be submitted to the Legal Affairs Bureau)
  • 1x CDROM (digital copy of the Teikan)

This cost of this visit was 51,860 JPY.

Remember, for professional advice, please consult a Licensed Tax Accountant (税理士 – zeirishi)