Find an accountant

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Finally, the company is registered and incorporated (phew! and a big pat on the back to myself for getting all the paperwork submitted). Our next task was to find an accountant.

Important documents to submit after incorporating

The Administrative Procedure Specialist (行政書士 – gyousei-shoshi) service we used also included a free introductory accounting service. This was important as there were documents mentioned in the last post, that was needed to be submitted during the first couple of months. The accounting service that we were introduced, submitted the forms on our behalf for free (needed the president’s inkan on the documents, which meant a visit to the accountants office).

The forms to be submitted during the first couple of months are as follows:

Location Document Time frame
Tax office
(税務署 – zeimusho)
Tax report for establishment of Japanese corporation
(法人設立届出書 – houjin-setsuritsu-todokedesho)
Within 2 months
Application to file Blue Tax Return
(青色申告の承認申請書 – aoiro-shinkoku-no-shounin-shinseisho)
Within 3 months
Report on commencement of salary payments for withholding tax purposes
(給与支払事務所等の開設届出書 – kyuyoshiharai-jimushotou-no-kaisetsu-todokedesho)
Within 1 month
Application for making withholding tax payments on a semi-annual basis
(源泉所得税の納期の特例の承認に関する申請書 – gensenshotokuzei-no-nouki-no-tokurei-no-shounin-ni-kansuru-shinseisho)
Prefectural Tax Office
(都道府県税事務所 – todoufuken-zeimusho)
Tax report for establishment of Japanese corporation
(法人設立届出書 – houjin-setsuritsu-todokedesho)
Within 1 month
Local goverment office
(市町村役場 – shichouson-yakuba)
Tax report for establishment of Japanese corporation
(法人設立届出書 – houjin-setsuritsu-todokedesho)
Within 1 month
Japan Pension Service
(日本年金機構 – nihon-nenkin-kikou)
Report of the new application for health insurance/welfare pension insurance (健康保険・厚生年金保険新規適用届 – kenkouhoken-kouseinenkin-shinkitekiyou-todoke) Anytime
Report of insured person for health insurance / welfare pension (健康保険・厚生年金保険被保険者資格取得届書 – kenkouhoken-kouseinenkin-hokenhihokensha-shikaku-shutoku-todokesho) Anytime

If we had hired employees, there would have been documents to be submitted to the Labor Standards Supervision Office (労働基準監督署 – roudou-kijun-kantokusho) and to Hello Work (ハローワーク – haro-wa-ku).

Selecting an accountant

With a low working capital, we had to compare and negotiate rates. Most accountants will quote tiered rates based on revenue and amount of work to be done per month. We met with accountant friends, searched online, and received lots of direct mail from accounting services after incorporating.
The rates we compared were the following:

  • Monthly remuneration (月額報酬 – getsugaku-houshu) or Monthly consulting fee (顧問料金 – komon-ryou)
  • Annual Tax returns (決算報酬 – kessan-houshu)

We were able to negotiate and reduce fees by doing simple book-keeping ourselves.

For professional advice, please consult a Licensed Tax Accountant (税理士 – zeirishi)